Making Meetings and PD Accessible
Ensure that all virtual meetings, events and professional learning opportunities are accessible to everyone in our SFUSD community by following the norms and guidelines provided on this page.
Explore the sections below to find expectations and guiding resources for your participation role.
Facilitators/Hosts/Coordinators
Before the Event
- Top 8 Tips for Facilitators Planning a PD (slides)
- Submit to PD Calendar two weeks prior to event/session/meeting
- For District-wide events larger than 50 people request two ASL interpreters and one captioner
- Schedule a co-facilitator or moderator to liaise with Deaf participants and interpreters during the event
- Include notice in your calendar event that indicates if interpretation and captioning services are scheduled
- Provide additional time for event to accommodate coordination among Deaf participants and service providers
- Follow guidelines for creating accessible materials
- Update Zoom and review platform guidance
During Session
- Top 7 Tips for Facilitators Leading a PD (slides)
- Expect to immediately pause content delivery if notified that services are interrupted during the session
- Follow guidelines for supporting ASL interpretation and captioning in virtual meetings
Deaf Participants attending PD
Before Event
- At least 2-weeks before event communicate with event host and/or submit request for ASL interpretation or live captioning
- Update Zoom and review platform guidance
During Session
- Use Multi-pin or Spotlight (request co-host role) feature to view Interpreters and Facilitator/Presenter.
- Turn on Captions or Transcripts as desired
Service Providers: ASL Interpretation or Live Captioning
Before Event
- Update Zoom and review platform guidance
- Sign in to Zoom and edit profile to include [Interpreter] or [Captioner] in your screen name.
- Captioning: Review documentation for closed captions in Zoom
During Session
- Open chat or text communication channel with Deaf colleague (and other interpreters/captioners) to ensure they can access services and communicate about Breakout Room assignments
- Follow guidelines for supporting ASL interpretation and captioning in virtual meetings
This page was last updated on August 16, 2024