School Site Emergency Response Resources

Recommended Family Facing Communication

Low Impact

Medium Impact

High Impact

Example: A small disturbance occurs and impacts stakeholders beyond those immediately involved.

 

Recommended response

  • Email to families/staff by EOD
  • Manage media response
 

SFUSD Communications Office Support

  • Provide template to principal or LEAD
  • Review email draft
  • Coordinate with TIU (Translation & Interpretation Unit) if needed
  • Manage media response

Example: Incident that disrupts flow of school day (lockdown or lockout; change in dismissal).   May have media presence.

  

Recommended response

  • Autodial, text, email to families/staff
  • Follow-up comms as needed
  • If public: website announcement, social media
 

Communications support

  • Provide template to principal or LEAD
  • Review or create autodial, text, email drafts
  • Coordinate with TIU (Translation & Interpretation Unit)  if needed
  • Manage media response
  • Provide on-site support if media are present

 

Example: A gas leak or incidence of violence that requires a school evacuation and/or closure; citywide incident (earthquake, air quality).  Will usually have media.

 

Recommended response

  • Autodial, text, email to families/staff
  • Follow-up comms as needed
  • If public: website announcement, social media, press release
 

Communications support

  • Provide template to principal or LEAD
  • Review or create autodial, text, email drafts
  • Coordinate with TIU (Translation & Interpretation Unit) if needed
  • Manage media response
  • Provide on-site support if media are present

Creating a Site Emergency Response Team

In the event of an emergency, school personnel must be aware and familiar with their emergency response roles and responsibilities.
 

First and foremost, each site should create an Emergency Response Team (ERT). 

  •  The ERT is responsible for coordinating emergency response by all staff and students at the school site depending on the incident.   
  • The Emergency Response Team should be composed of staff on campus who are responsible for not only planning, but supporting the Incident Commander during an Emergency Situation.   
  • The Emergency Response Team may also help with staff and student Emergency training.

Incident Commander

In the event of an Emergency each site must identify an Incident Commander who is responsible for the overall management of the incident.  A Principal or other site administrator must be the Incident Commander and their duties are as follows:

Prior to the incident:

  • Review and know where to find the Emergency Response Actions in the case of an Emergency
  • Create an Emergency Response Team and determine which staff members will carry out different duties when different Emergency Action Protocols are activated.

During the Incident:

  • Call 911
  • Enact the Emergency Response Action Protocols pertaining to the type of Emergency the site is experiencing. 
  • Enact the Emergency Communications Protocol and relay information and updates to their LEAD, so they can update the SFUSD EOC.
  • Meet (or assign a designee to) with First Responders when they first come on site.
  • Maintain communication with First Responders to determine when the Incident is All Clear.

Duties found in Emergency Response Actions

  • First Aid Care
  • Student Supervision
  • Student Release/Transport

 

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Other Important School Site Safety Resources

Engaging with Law Enforcement & Other Agencies

Student Walkout Guidelines

Student Injuries & Incidents

Title IX & Bullying/Harassment

Engaging with Law Enforcement 

 

Interacting with CPS and Child Crisis

Guidance on Student Walkout (HS)

Guidance on Student Walkout (ES and MS).

 

*From BP 5145.2:  Middle and high school students have the right to participate in protests off campus and will not be prevented from doing so. Students with parent permission to be off campus will receive an excused absence. This provision shall not be construed to permit staff to solicit, recruit, direct or control students' expression of religious, political or philosophical off-campus expression. When feasible, a site administrator may grant staff permission to attend an off-campus protest with students in a supervisory and non-participatory capacity

Reporting Student Injuries and Student Accident Insurance Claim Form

 

School Health Manual
Includes info on lice, pink eye, chicken pox, allergies, medications, epi pen, diabetes

 

EED Student Injuries/Incidents/Health Information - Title 22 Compliant

Title IX Playbook

 

BOE Policy [Sexual Harassment] that includes hate crime reporting procedures and policies
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This page was last updated on July 14, 2023