Three quotes are required for purchases of $10,000 but less than $114,500. These quotes can be in the forms below:

(i) Email from the vendor (with identifying information showing the vendor as the sender);

(ii) Letter/quote/proposal on vendor's letterhead;

(iii) Price sheet taken from the vendor's website (best if SFUSD has a print-to-PDF with date of snapshot visible. This can be a screenshot, or a shopping cart converted to a PDF); or

(iv) Phone call with vendor (could work only if documentation is in writing, i.e., signature of staff member certifying authenticity of quote, date of call, name of person spoken to, company, etc.).

The quotes should contain items of similar value.

Attach documentation for the three quotes to your GoFast requisition for a purchase order, attaching the quote being used first, then the additional two on the following Comments screens. If the purchase is not for the lowest quote, provide justification in the Comments.

Three quotes are not required for the purchase of educational materials.

For purchases of $114,500 or greater, see the SFUSD Procurement Manual - Non-Construction.