• Staff and students must now log in using their SFUSD Google Account. 
  • Students will no longer join meetings through the Zoom app on their Chromebooks. They will need to log in directly from a Zoom meeting link.  
  • Staff will join by “signing in with Google” either from the Zoom app or sfusd.zoom.us
• All users now have the “require authentication to join” setting checked by default so that only users with an SFUSD account can join a meeting. 
  • This change was made to prevent unwanted guests from inadvertently joining SFUSD meetings.
  • Site administrators (Principals/APs) and most central office staff do not have this setting on by default so that you can host meetings with your school communities and/or outside partners. 
  • All new employees will have the “require authentication to join” as the default.
  • Users can change the default setting for your account and/or for a specific meeting, if needed.
• Check your Zoom settings for your account and your meetings to ensure you have your desired authentication settings. 
  • If you are hosting meetings with students, confirm that the “Require authentication to join: SFUSD-Hosted Class Meeting” is on by default. SFUSD expects that meetings with students will be restricted to SFUSD users only. There are ways for site staff to add exceptions to allow specific external participants to join, such as a guest speaker or for a virtual field trip, when needed. 
  • Users can change the authentication setting either at the account level or for a specific meeting if you need individuals without SFUSD accounts to join, such as for parent/guardian meetings and teacher conferences.
  • If you are at a site, and you plan to host public meetings in Zoom, check your settings first to ensure you can allow external participants.
• Names for SFUSD meeting guests will now appear exactly as they appear in Google for staff and students. 
  • The ability to change names and add pronouns in Zoom will be available once a user has joined a meeting.
  • Hosts can also allow participants to change their names upon joining a meeting.
  • Students interested in changing their name to align with their gender identity should contact the LGBTQ Student Services team at lgbtq@sfusd.edu.

Please visit our Zoom 2021-2022 Resources for more information.